It is highly recommended to arrange a consultation appointment with the responsible Euroregion at an early stage. Getting a grant from the Small Projects Fund isn't very complicated, but there are a few ways to make mistakes that may seem small and yet have serious consequences.
The lead partner principle applies to the small projects fund. You must therefore first decide which partner will act as the lead partner. The responsible Euroregion and the responsible side within it is the one in which the lead partner is based.
Your contacts for the KPF in the Euroregion Elbe/Labe are Ms. Richter and Ms. Kosourová on the German side and Ms. Heinzlová and Ms. Rožánková on the Czech side. The contact information can be found here:
You can reach the other Saxon-Czech Euroregions here:
The subsidy from the small projects fund is only paid out after the project has been completed and billed. There are no advances, so the project must be fully pre-financed.
Please do not underestimate the necessary duration of the pre-financing. This can be up to 1.5 years even without billing problems, and possibly longer if problems arise. Here is a brief explanation (the billing procedure can be found on the last tab):
- Your project can last up to a year. So it can happen that you can only include the costs incurred at the beginning in the statement after a year. Interim settlements are not possible.
- Upon completion of the project, you must receive and pay all bills. Then you have to compile the billing documents.
- You then submit the documents to the Euroregion. Only a formal preliminary check takes place here, which can be quick if no problems are identified. However, the statements are only forwarded to the Sächsische Aufbaubank (SAB) for verification on a quarterly basis. In the most unfavorable case, another three months will pass by then.
- The SAB then has a maximum of three months to check the receipts. If the result is positive, the funds will be paid out relatively soon.
Without any culpable delay on the part of one of the parties involved, there can be quite a long period of time between the settlement of the first invoice and the payment of the funding.
Tip: If necessary, divide your project into parts (caution: avoid repetitions, otherwise the funding rate will be reduced - see here ) so that you don't have to wait a year to submit the statement. However, this increases the effort involved in submitting an application.